Payment Reconciliation Defined: How It Works & How to Automate

cash register reconciliation

A business must balance cash register transactions at the end of each day to properly track and record sales transactions. As mentioned earlier, payouts are batched and can include sales transactions from more than 1 day cash register reconciliation (e.g. sales from 2/15 and 2/16). In order to reconcile, we need to identify the payouts that include transactions outside of the accounting period in question (e.g. a payout on 3/1 that includes transactions from 2/28).

Reconciling a bank account then entails adding additional deposit amounts, then subtracting any outstanding checks or other payments. On occasion, discrepancies may occur due to accounting or calculation errors, whether on the part of the bank, or the account owner. In order to prevent large discrepancies from developing, and to ensure bank reconciliation is not a huge task, most accountants advise people and entities to reconcile their accounts at least monthly. Today’s technology makes it possible to perform bank reconciliation through accounting software.

Example of Bank Reconciliation

Identify any transactions in the bank statement that are not backed up by any evidence. Reconciliation is an accounting term that refers to keeping financial or other records in balance, in agreement, and accurate. The reconciliation method is often used in maintaining business records to ensure that the amount of money going out matches what is recorded as spent.

  • It’s also a good way for someone to get an overall picture of their spending.
  • A company may issue a check and record the transaction as a cash deduction in the cash register, but it may take some time before the check is presented to the bank.
  • You can customize all of the templates offered below for business use or for reconciling personal accounts.
  • Regardless of how small or large your business is, here are four steps to get you on the right foot when it comes to balancing your cash drawer.
  • Some differences may be acceptable because of the timing of payments and deposits.
  • If not, the two ledgers need to be compared closely to identify errors such as missing or incorrect entries.

After many years in the teleconferencing industry, Michael decided to embrace his passion for
trivia, research, and writing by becoming a full-time freelance writer. Malcolm’s other interests include collecting vinyl records, minor
league baseball, and cycling. It’s best if you assign designated employees or managers to balance the cash drawer.


Your cash drawer, also called a register or till, stores cash, coins, checks, and other valuable items (e.g., coupons) at the point-of-sale (POS). This is due to payments from the payment processor that are in-transit. These in-transit payments will be the reconciling items for identified differences. After scrutinizing the account, the accountant detects an accounting error that omitted a zero when recording entries. Rectifying the error brings the current revenue to $90 million, which is relatively close to the projection.

Lita Epstein, who earned her MBA from Emory University’s Goizueta Business School, enjoys helping people develop good financial, investing, and tax planning skills. She designs and teaches online courses and has written more than 20 books, including Bookkeeping For Dummies and Reading Financial Reports For Dummies, both published by Wiley. Depending on the size of your business and your incoming cash, you might need to make multiple deposits throughout the day. If your business is smaller, you can likely skip this step altogether. If cumulative totals are not kept, compare the previous day’s ending transaction number plus the current day’s number of transactions to the current day’s ending transaction number.